Job Openings

Employment

Are you looking to make an impact in your community? Do you believe in investing in children and strengthening families?  Collins Children' Home offers unique, challenging, and rewarding career opportunities!

Office Manager

Collins Home has an immediate opening for an Office Manager

The Office Manager is responsible for the day-to-day operations of the office ensuring efficient and effective operations and coordinating all issues affecting daily operations. The Office Manager will work under the direction of the Executive Director to ensure the needs of the office and organization are met in a timely manner.

 

SUCCESS FACTORS

  • Strong administrative and organizational skills

  • Demonstrated ability to multi-task, work independently, and meet deadlines

  • Strong attention to detail

  • Demonstrated bookkeeping/accounting competence

  • Commitment to providing outstanding customer service 

  • Strong communication skills (oral and written)

  • Commitment to continuous improvement 

  • Practice effective team behavior and demonstrate effective interpersonal relationships

 

POSITION RESPONSIBILITIES

The following position responsibilities are essential functions of the position. Successful job applicants will be able to perform these essential functions with minimal supervision: 

  • Perform all bookkeeping functions using Quickbooks Premier Nonprofit Edition

  • Process income, expenses, bank deposits

  • Reconcile bank statements

  • Maintain/Manage donor records and acknowledgement process using Exceed

  • Manage the office to ensure effective telephone and mail communications both internally and externally and maintain professional image

  • Process bi-monthly payroll (11-12 employees)

  • Respond to incoming calls and direct to appropriate parties 

  • Maintain office equipment including computers, copier, fax, telephones, etc.

  • Maintain and replenish inventory and office supplies

  • Assist with preparing documents for Board meetings, trainings, and other meetings (as necessary)

  • Keep the office clean and tidy – organize supplies, file paperwork, recycles, etc.

  • Assist the Executive Director, Board, and other staff with miscellaneous projects as requested

 

KNOWLEDGE, SKILLS AND EXPERIENCE

  • Knowledge of QuickBooks Premier Nonprofits Edition, Exceed, computers and software applications including, Excel, Word, Constant Contact, and PowerPoint. Knowledge of Publisher desired

  • Knowledge of general bookkeeping and accounting principles

  • 2+ years experience in bookkeeping and office management or equivalent position with similar responsibilities described above

  • College degree desired 

 

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